Summary: We are seeking an HR Administrator who combines strong organizational skills, attention to detail, and professional discretion to support our HR leadership team and core HR operations. The Human Resources Administrator will provide high-level administrative and operational support to senior HR leaders, ensuring HR functions operate efficiently and effectively. This role focuses on managing workflow priorities, prepping materials, and supporting key HR initiatives while managing select administrative responsibilities. The HR Administrator plays a critical role in ensuring accuracy, confidentiality, and seamless execution across the Human Resources team. 

Responsibilities:  

• Provide direct administrative support to senior HR leaders, including calendar management, meeting coordination, and prioritization of requests 

• Prepare agendas, presentations, reports, and briefing materials for leadership meetings, reviews, and presentations 

• Coordinate logistics for HR leadership meetings, offsites, town halls, and trainings (scheduling, food & beverage, materials, etc.) 

• Track action items, deadlines, and deliverables for HR leadership and ensure timely follow-up 

• Support onboarding and offboarding processes in coordination with HR Business Partners and Talent Acquisition 

• Assist with preparation and distribution of HR communications and documentation 

• Support benefits administration activities and respond to routine employee inquiries  

• Coordinate data changes and documentation related to payroll, promotions, transfers, and terminations 

• Provide coordination and administrative support for HR initiatives, programs, and projects 

• Assist with compiling metrics, reports, and dashboards for HR leadership 

• Support audits, process improvements, and documentation efforts 

• Handle ad hoc requests requiring discretion, sound judgment, and professionalism 

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)  

• 3+ years of administrative or HR support experience preferred 

• Experience supporting senior leaders 

• Strong proficiency with Microsoft Office and HRIS platforms 

• Excellent organizational, time management, and prioritization skills 

• Ability to manage multiple priorities with minimal direction 

• High level of professionalism and discretion when handling sensitive information 

• Proactive problem-solving and anticipation of leadership needs 

• Exceptional attention to detail and follow-through 

• Ability to build relationships and collaborate across functions 

Benefits

• Competitive base compensation
• Employer paid continuing education courses and designations via access to Kaufman Institute
• Health and welfare benefits including medical, vision and dental
• 401K with employer match
• Paid vacation, sick time, and holidays
• Access to Kaufman Wellness Program

The H.W. Kaufman Group is a global, forward-thinking specialty insurance organization that includes 15 companies with more than 2,000 professionals at 60 offices across the U.S., Canada, and UK. With an ever-broadening group of companies in our portfolio, there is simply not a more unique professional experience in the specialty insurance business than joining one of the H.W. Kaufman Group organizations. 

Equal Opportunity Employer  

The H.W. Kaufman Group of companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, gender, gender identity, age, national origin, disability, veteran status, marital status, sexual orientation, pregnancy, genetic information or any other status or condition protected by the laws or regulations in the locations where we operate. 

In addition, Kaufman will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business. 

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